Address:
Inland Empire Resource Conservation District
25864 Business Center Dr Suite K
Redlands, CA 92374

Enterprise System Catalog:

Vendor and product:
ESRI, ArcGIS
System purpose:

Data imaging, map creation

Categories/types of data:

Shape files, tables

Dept./primary custodian:
Natural Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ESRI, Survey123
System purpose:

Vegetation surveys and other field data collection

Categories/types of data:

Shape files, tables

Dept./primary custodian:
Natural Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Facebook, Facebook
System purpose:

Social networking

Categories/types of data:

announcements, comments, photos

Dept./primary custodian:
Education
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Google, Gmail
System purpose:

Correspondence, information exchange,

Categories/types of data:

emails, photos, documents, attachments

Dept./primary custodian:
Admin
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Instagram, Instagram
System purpose:

Social networking

Categories/types of data:

Images, comments, replies, messaging

Dept./primary custodian:
Education
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Intuit, QuickBooks
System purpose:

Accounting

Categories/types of data:

Financial data

Dept./primary custodian:
Admin
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Office Suite
System purpose:

General documentation & data organization

Categories/types of data:

documents, spreadsheets

Dept./primary custodian:
Admin
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
TikTok, TikTok
System purpose:

social networking

Categories/types of data:

videos, comments, replies, messaging

Dept./primary custodian:
Education
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Calendly, Calendly
System purpose:

Scheduling forest health site visits with landowners

Categories/types of data:

Contact information, availability and concerns

Dept./primary custodian:
Forestry
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ESRI, ArcPro
System purpose:

Collecting vegetation data, invasive species data, and APN information about projects. Analyzing and interpreting data and creating maps.

Categories/types of data:

Invasive species, Native species, Plants, APNs, Property Boundaries

Dept./primary custodian:
Natural Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ESRI, Field Maps
System purpose:

Collecting information about invasive, nonnative, and native species. Collecting information about property damage. Viewing parcel numbers and other project information.

Categories/types of data:

Parcel information, Property boundaries, Invasive species, Nonnative species, Native Species

Dept./primary custodian:
Natural Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ESRI, Touch GIS
System purpose:

Collecting vegetation data, invasive species data, and APN information about projects. Analyzing and interpreting data and creating maps.

Categories/types of data:

Invasive species, Native species, Plants, APNs, Property Boundaries

Dept./primary custodian:
Natural Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
iNaturalist, LLC, iNaturalist
System purpose:

Plant identification and collection of vegetation data, invasive species data, native species data.

Categories/types of data:

Vegetation data, Invasive species data, Nonnative species data, Native species data

Dept./primary custodian:
Natural Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
CalFlora, CalFlora Observer Pro
System purpose:

Plant identification and collection of vegetation data, invasive species data, native species data.

Categories/types of data:

Vegetation data, Invasive species data, Nonnative species data, Native species data

Dept./primary custodian:
Natural Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Google, Google Earth
System purpose:

View aerial imagery for projects

Categories/types of data:

Aerial imagery, historical imagery

Dept./primary custodian:
Natural Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Google, Google Drive
System purpose:

Storing information and documents.

Categories/types of data:

Documents, Maps, Excel sheets, Project information.

Dept./primary custodian:
Administrative
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Google, Google Docs
System purpose:

Creating documents related to projects for the District

Categories/types of data:

Documents for projects, maps, pictures, figures, tables

Dept./primary custodian:
Administrative
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Intuit , Quickbooks Time
System purpose:

To track employee time by billing source, project, and task

Categories/types of data:

Employee hours by billing source, project, and task, including time off

Dept./primary custodian:
District Admin
Frequency of collection:
Every 7 days
Frequency of update:
Every 14 days
Vendor and product:
Expensify, Inc., Expensify
System purpose:

employees and admins can track and manage their expenses

Categories/types of data:

employees and admins can track, organize, submit, approve, and reconcile expenses

Dept./primary custodian:
Admin
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Streamline, Website
System purpose:

Website platform used to communicate with public

Categories/types of data:

contact information

Dept./primary custodian:
Education
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
DocuSign, DocuSign
System purpose:

Allows public and organization to digitally sign legal documents

Categories/types of data:

electronic signatures, contact information

Dept./primary custodian:
Admin
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
SurveyMonkey, SurveyMonkey
System purpose:

To create, analyze, and store surveys.

Categories/types of data:

Collection of public opinion post events.

Dept./primary custodian:
Education
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Eventbrite, Eventbrite
System purpose:

To browse, create, and advertise local events.

Categories/types of data:

Names and email addresses.

Dept./primary custodian:
Education
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Acuity, Scheduling
System purpose:

Books Environmental Education Programs for the Education Department throughout the school year.

Categories/types of data:

Teacher names, school, school district, emails, school address, grade(s), classroom numbers, number of students that will receive our program(s), phone number from the teacher, and open ended questions if the program(s) need any accommodations.

Dept./primary custodian:
Education
Frequency of collection:
On demand (automated)
Frequency of update:
As needed
Vendor and product:
AirTable, AirTable
System purpose:

For tracking landowner engagement with our Home Assessment Program and tracking project timelines for Regional Priority Plan

Categories/types of data:

Customer contact information including addresses, phone numbers, and completed HAP reports. Scheduling. Receiving project information including maps and other specific project details.

Dept./primary custodian:
Community Conservation
Frequency of collection:
On demand (automated)
Frequency of update:
As needed
Vendor and product:
Google, Forms
System purpose:

for capturing application responses, event RSVPs, and collecting participant and community feedback

Categories/types of data:

applicant and attendee contact information, CDFA CUSP application questions such as (extreme weather event, gross revenue, current financial impacts, funds requested)

Dept./primary custodian:
Admin
Frequency of collection:
On demand (automated)
Frequency of update:
As needed